How to Manage Accommodation for Large Corporate Teams in Gloucester

By the Staying Gloucester Corporate Hospitality Team

Coordinating accommodation for large corporate teams is a complex task. From logistics and budgets to guest satisfaction, there are many moving parts—and one mistake can quickly lead to unnecessary costs or unhappy staff.

At StayingGloucester.co, we specialise in handling high-volume corporate bookings for companies deploying multiple team members to Gloucester and the surrounding region. Here’s a step-by-step approach to managing accommodation for large groups efficiently and professionally.

1. Start Planning Early
Large-scale bookings require foresight. Begin planning accommodation as soon as project dates are confirmed, especially during busy seasons when Gloucester hosts major business and construction activity.

Early planning ensures the best selection of serviced apartments and allows flexibility in allocating units close to one another for team convenience.

2. Centralise Communication
When multiple departments, travel managers, and staff are involved, communication can easily become fragmented. Appoint one point of contact to liaise directly with your accommodation provider.

At StayingGloucester.co, we assign a dedicated account manager for every large booking to coordinate arrivals, changes, and extensions across all team members.

3. Choose Accommodation Designed for Teams
Hotels often lack the flexibility to accommodate larger corporate groups efficiently. Serviced apartments are ideal because they offer privacy and shared spaces within the same property or building.

We provide options with multiple bedrooms, adjacent units, or even full building takeovers for companies that prefer exclusive use during major projects.

4. Prioritise Location and Access
For large teams, proximity to the job site or office can significantly impact productivity and transport costs. Gloucester’s business hubs—such as Gloucester Business Park and Barnwood—are well connected by road and public transport.

Our properties are located within minutes of these key areas, ensuring minimal commute times and easy access to shops, restaurants, and facilities.

5. Simplify Billing and Reporting
One of the biggest challenges for large bookings is managing multiple invoices. We provide consolidated, VAT-ready invoicing and can tailor billing schedules to your company’s accounting process.

This transparency and efficiency make life easier for finance departments managing ongoing accommodation costs.

6. Maintain Consistency in Standards
Team morale and performance depend on consistent accommodation quality. Nothing undermines confidence faster than inconsistent experiences between team members.

All StayingGloucester.co properties follow the same high standards—modern furnishings, professional cleaning, fast Wi-Fi, and secure parking—to ensure fairness and satisfaction across the entire team.

7. Plan for Rotation and Flexibility
In industries like construction and engineering, staff often rotate in and out of projects. Flexible booking terms allow you to replace team members without losing deposits or availability.

We make it simple to transfer names, adjust lengths of stay, or add additional apartments as your project evolves.

8. Support and Communication During the Stay
For large teams, having quick support is crucial. Our 24/7 assistance ensures any issue—no matter how small—is resolved quickly. We also offer digital check-in instructions and WhatsApp support for fast, clear communication.

9. Evaluate and Review Performance
After each project, take time to review what worked well and what can improve. StayingGloucester.co provides post-stay feedback summaries to help travel managers optimise future bookings.

Final Thoughts
Managing accommodation for large teams doesn’t have to be complicated. With the right partner, it becomes a streamlined process that saves time, controls costs, and enhances staff wellbeing.

At StayingGloucester.co, we’ve built our reputation on reliability, scale, and professional support for companies of all sizes. Whether you’re housing ten contractors or fifty, we’ll ensure your Gloucester stay runs flawlessly.

To request a tailored quote for your next group booking, visit stayingloucester.co.